Further update on the transfer of data from the NBN Gateway to the NBN Atlas

Following on from recent communications on the NBN Atlas and the closure of the NBN Gateway further clarification on the transfer of data from the NBN Gateway to the NBN Atlas is provided below.

You will already be aware from previous communications that the deadline for data submissions to the NBN Gateway is Tuesday 28^th February 2017. This is in order to transfer datasets from the NBN Gateway to the NBN Atlas in time for 1^st April 2017 (where Data Partners have agreed this).

Datasets which WILL be transferred to the NBN Atlas from the NBN Gateway

The datasets which will be transferred to the NBN Atlas from the NBN Gateway are those which meet all of the following conditions:

1. Data Partner has completed and submitted a Data Partner Agreement to the NBN Trust.
2. Data Partner has given permission via the Data Partner Agreement for the dataset to be shared through the NBN Atlas at either:
   1. the same level of access as currently available to the public on the NBN Gateway; or
   2. the full level of access (ie full enhanced resolution with all available fields: ‘Recorder’, ‘Determiner’, and attributes where supplied).
3. Dataset has a Creative Commons or Open Government Licence associated with it on the NBN Gateway.

Datasets which will NOT be transferred to the NBN Atlas from the NBN Gateway

The datasets which will not be transferred to the NBN Atlas from the NBN Gateway are those which meet any of the following conditions:

1. Data Partner has not completed or submitted a Data Partner Agreement to the NBN Trust.
2. Data Partner has not given permission via the Data Partner Agreement for the dataset to be shared through the NBN Atlas at either:
   1. the same level of access as currently available to the public on the NBN Gateway; or
   2. the full level of access (ie full enhanced resolution with all available fields: ‘Recorder’, ‘Determiner’, and attributes where supplied).
3. Dataset does not have a Creative Commons or Open Government Licence associated with it on the NBN Gateway.

Sensitive records

Records within datasets on the NBN Gateway which have been flagged as ‘sensitive’ will not be transferred to the NBN Atlas.

Complete and return your Data Partner Agreement and assign a data licence

Data Partners who wish for their datasets to be transferred to the NBN Atlas from the NBN Gateway should ensure they have completed and returned a Data Partner Agreement before the 28^th February 2017. This is in line with the final submission date for the NBN Gateway. The Agreements have been sent to each dataset administrator for the NBN Gateway, so please check there in the first instance.

Data Partners who would like their datasets to be transferred to the NBN Atlas but have not associated a data licence with their dataset on the NBN Gateway should do so as a priority. It is not sufficient to return a Data Partner Agreement without an associated data licence on the NBN Gateway.

Sharing data at a different level of access

Data Partners who wish to share datasets at a different level of access to either the current level of public access or full access (full enhanced resolution with all available fields) on the NBN Gateway, must resubmit the dataset to the NBN Gateway before the 28^th February 2017.  Any re-submission must include instruction for the public access to be set as they wish it to appear on the NBN Atlas. The dataset will then be reloaded on the NBN Gateway at this new level of public access before being transferred to the NBN Atlas.

What happens after 28th February 2017?

After the 28^th February, any new, updated or historical datasets which are not on the NBN Atlas but are intended to be, must be submitted directly to the NBN Atlas. The Data Partner Agreement must be submitted at the same time if this hasn’t already been done. Further information on this process will be available soon.

Key dates at a glance

• 28 February 2017 – deadline for data submissions to the NBN Gateway, including any resubmissions for changing the level of access
• 28 February 2017 – deadline for adding a licence to a dataset on the NBN Gateway
• 28 February 2017 – absolute deadline for return of Data Partner Agreements
• 31st March 2017 – NBN Gateway will close
• 1st April 2017 – NBN Atlas will be live

Thank you for your ongoing support with this major change to how we share our biodiversity data. If you have any questions please do get in touch with the NBN Secretariat.

For further details on the NBN Atlas, please see the Where we are section of the website and the NBN Atlas blogs