When you add records to iRecord, you can receive notifications about the progress of those records, as iRecord can send automated emails to your registered email address. However, you can control how many of these emails you wish to receive, or you can turn them off altogether if you prefer.
To check that you are receiving the notifications you want or to change your email settings, you can find detailed information on the iRecord Help page on “Controlling automated email messages from iRecord“.
Automated emails
The different types of automated email are:
- Comments on your records: these are only sent if a comment or query is added to one of your records. (Comments may be added by any iRecord user, but usually it will be from one of the verifiers, who can also add a comment when querying a record.) If you wish to reply to one of these comments you need to find your record on iRecord (e.g. via record ID link in the email you have received, or you can go to the Explore menu, choose “My records”, and find and view the record from there). You can add a comment in reply, simply by using the comment box on the record page.
- Automated Record Cleaner record checks: these are the automatic checks that tell you if a species is known to be difficult to identify, or if you have recorded it in an area where it might not have been recorded before. These checks are purely automatic and are based on the NBN Record Cleaner rules – they do not indicate that your record is being rejected or queried, and there is no need to reply to these messages.
- Verification of your records: these are messages alerting you each time a (human) verifier has checked one of your records. If you need to reply, you can do so by adding a comment to your record as described above.
- [Records for you to verify: if you are a verifier on iRecord, you can choose whether or not to receive an automatic email alerting you to the fact that there are new records awaiting verification.]
If you do turn off the email notifications, you can still see your notifications on the iRecord website, either by clicking on a link displayed when you log in to the home page, or by going to the Explore menu and choosing “My notifications”.
As you may receive the occasional query from verifiers, asking for more information, it is strongly recommended that you you have notifications for “comments” switched on. This will ensure that you are notified if a verifier queries one of your records, or needs more information. If you do receive notification of a query, please do send in a reply so that as many records can be accepted as possible.