National Biodiversity Network Trust Annual General Meeting 2023

NOTICE IS HEREBY GIVEN that a general meeting of the above-named Charity will take place on Thursday 23 November from 16:35 until 16:50 at the National Museums Scotland, Edinburgh.

As this will be taking place at the annual NBN Conference, any conference delegates (including non-members) are able to join this meeting. However, only the eligible members are entitled to cast a vote on relevant items, either in person or via the proxy voting form.

Agenda:

  1. Minutes of last meeting and matters arising
  2. Chair’s Report
  3. Treasurer’s Report (View the NBN Trust 2022-3 financial statement)
  4. Chief Executive Report
  5. Ordinary Resolutions
    1. Appointment of Accountant and Auditor
    2. Extension of Mandy Rudd’s term as a Trustee for a three-year period (See further information below)
  6. Close of meeting at 16:50

Resolutions

Business presented by Trustees. The members of the Charity are invited to consider and, if thought fit, pass the following resolutions:

Ordinary Resolutions

A. That Rogers Spencer is appointed as Auditor of the Charity to act as such until further notice, and that the Trustees be authorised to fix their remuneration

B. Extension of Mandy Rudd’s term as a Trustee for a three-year period. (See further information below)

Details of previous NBN Trust AGM’s can be found within the Governance Documents pages of the website.

Voting

Members eligible to vote can do so in advance. All members have been sent a link to the voting form. 

Please submit the voting form by 9.00am on Wednesday 15 November 2023.

Please note we are unable to accept postal forms. Only member’s votes will be counted.

FAQ

Am I eligible to vote?

Please check the list of members to see if you or your organisation is listed. It is not a complete list as some members have chosen not to be included so please email support@nbn.org.uk and we will be happy to confirm if you or your organisation is a member.

The following are not eligible to vote

  • Corporate Supporters
  • Trustees
  • Chairman of the Charity

Our organisation is a member and will be attending the Conference and AGM in person. Can we vote on the day?

Yes. The nominated representative of your organisation will be identified during the registration process and will be given a voting slip.

I am an individual member and will be attending the Conference and AGM in person. Can I vote on the day?

Yes. During the registration process you will be given a voting slip.

I am not a member but want to vote. How do I join?

Thank you for your support! Please visit the Joining Page and fill out the online form. This will need to be submitted along with the appropriate membership fee by Monday 6 November 2023 so that we can complete the set up process in time.

I am not attending the NBN Conference but would like to view the AGM. How do I do this?

At the current time we are unable to confirm if we will be able to stream the AGM live. If this is possible it will be streamed on our Facebook page and be available to view afterwards. It will not be possible for viewers to ask questions or vote while using the Facebook live facility.

If you wish to attend only the AGM in person please email support@nbn.org.uk by 9.00am on Monday 6 November. Attending only the AGM will not enable access to the NBN Conference.

 

Further information in relation to the extension of the trustee

In accordance with our governing documents, Trustees may serve two consecutive three-year terms. Any further extensions must be approved by the membership. We wish to secure approval for Mandy Rudd to serve on the Board for a third three-year period. There are two reasons for this. Firstly, Mandy’s extension would provide valuable continuity and experience on the Board at a time when we are in the process of replacing several trustees who are coming to the end of their two three-year terms in March 2024, namely, Neil Hodges, Roddy Fairley, Wilma Harper, Belinda Howell, Matt Postles. Camilla Taylor also resigned earlier this year. Therefore, we believe it is appropriate to retain the benefit of Mandy’s very significant experience as an NBN Trustee. Secondly, Mandy brings expertise in Local Environmental Record Centres, which are a key part of the NBN and the focus of strategic priorities for the NBN Trust in the coming three years.

 

Mandy Rudd

Day job: Chief Executive of Greenspace Information for Greater London CIC (GiGL)

 

Mandy has been engaged with and learning from the National Biodiversity Network and its members since the late 90s. During this time she set up a local environmental records centre for London (Greenspace Information for Greater London CIC (GiGL)) that became a social enterprise in 2013, and was co-chair of the group of local records centre staff that established the Association of Local Environmental Records Centres (ALERC) in 2009.

 

Mandy joined the National Biodiversity Network Trust Board temporarily as a representative of ALERC in 2016, and was formally co-opted as an independent trustee in 2017. She would like to stay on the Board for a third term to continue to help the Trust develop its income streams through collaboration with Network members, and to provide a link between the Trust and ALERC for whom she is currently co-chair.