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Share Data > Managing Data > Informed use of your data

INFORMED USE OF YOUR DATA

All datasets made available through the Gateway are supported by metadata descriptions. These descriptions are made available to all Gateway users. We ask that you provide sufficient information to allow others to confidently assess the scope and potential uses of your data. In some cases you may have concerns about misinterpretation or misapplication of the wildlife data you provide. A good metadata description can help minimise the likelihood of unintentional misuse by better informing the user and referring to sources of additional information. We ask that you use the metadata to explain the reasons behind any restrictions placed on access to or the use of your data. In this way your dataset metadata can be used to manage the understanding and expectations of users.

How to populate and edit Metadata for your dataset

  • Go to the NBN Gateway data.nbn.org.uk
  • Click LOG IN/OUT at the top of the page
  • Enter your username and password and click LOG IN
  • Click MY ACCOUNT at the top of the page
  • Under the left-hand subtitle Species Datasets click - you manage
  • In the table click edit under Metadata alongside the relevant Dataset
  • Enter or edit the relevant information (mandatory fields must be completed) then click save changes.

Handling access requests

If you restrict public access to your dataset you may receive requests for new or better access from individual users and/or organisations. Only individuals or groups that have registered on the Gateway can apply for new or better access to datasets. The requests are emailed directly to the administrators of the dataset in question. Applicants are given the opportunity to explain why they would like better access but are not required to do this. The notification email you receive from the Gateway will include the name of the applicant and a direct web-link to the administration pages of the Gateway. We ask that you make every effort to respond to access requests within 20 working days.

How to approve or refuse a request for new or better access to your Dataset

  1. Click the direct web-link provided in the access request notification email.
  2. The Gateway toolbar should appear. Click LOG IN/OUT at the top of the page.
  3. Enter your username and password and click LOG IN. You should now be able to see your administration page

OR

  1. Go to the NBN Gateway data.nbn.org.uk
  2. Click LOG IN/OUT at the top of the page.
  3. Click MY ACCOUNT at the top of the page.
  4. Under the left-hand subtitle Species Datasets click - you manage
  5. In the Species datasets you manage table click manage under either:
  6. Users if it is an individual requesting access, or,
  7. Organisations if it is a group or organisation requesting access.

Next

  1. A Users/Organisations requesting access table will appear at the top of this page if you have outstanding requests. You can find out more about the individual or organisation and see their request text by clicking their name. 
  2. To approve access click set access next to their name. Alternatively you can tick reject.
  3. In the table Update access for… complete the form and then click set new access. You can add a comment for the applicant in the text box if you wish.
  4. Whether you approve or reject the request you can add a comment for the group/organisation in the text box and this will be included in the notification email issued to them.

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